Viewing and Exporting Registrant Information

When participants register for a program, you can view and filter their information, export their data into a spreadsheet or PDF and sort registrants into teams.

This resource will walk you through how to use filters as well as ways to export important information. For team creation, take a look at How to Create and Manage Teams.

Navigate to the Program Registrants View

Before we begin, first navigate to your Online Registration page and then navigate to the Program Registrants view. To get there, you can either:

1. Click on the number of registrants
2. Select the three dots and then View Registrants

Program Registrants Page Breakdown

On this page, you'll see important information pertaining to your program.

Informational Cards:

This first section discusses the three cards at the top of the page and what they include:

• Registrants: shows how many registrants you have in your program, how many have registered within the past week and information about your last day of registration.
• Dollars Collected: displays the amount of money collected from the program. This number includes donations and refunds.
• Teams: displays the number of teams you have as well as the number of unassigned registrants.

Registrant Table

The table lists all of the registrants within your program. By default it's listed in chronological order with the most recently registered athlete first. You can click the table headers to sort responses in alphabetical order.

The names are clickable and will bring you to the Registrant Detail page where you can view and modify their individual responses.

Using Filters to View Registrants

On this page, click the Filter button to open the Filters view. From there, filter by registration date, gender, payment status and options, insurance purchased, dropdown question responses and checkbox responses.

The registrants who match that criteria will show in the table.

Exporting Registrant Information

You can also export registrant information. If you don't have filters applied, the options you could see will consist of:

• All Registrants (Spreadsheet)
• All Registrants (PDF)
• Files (Zip) - only included if you have a file upload question
• Team Rosters (PDF) - only included if you're using the teams feature

If filters are applied when you click Export, you'll only see the matching registrants in your download. All of the same options will apply but the items will be listed as Matching instead of All.

Bonus: Exporting into Google Sheets

If you prefer to use Google Sheets, you can still export information, there is just an additional step.

1. Export your registrants into a Spreadsheet. This will download as an .xlsx or a .csv, depending on your device.
2. Open up a new Google Sheet, click File and Import.
3. Choose Upload and add your downloaded file into the window.
4. Click Import Data, give it a minute to load and then click Open Now